Transportation of special needs students can be one of the most costly transportation expenses that a school district incurs.  For over two decades, the federal government has provided for the reimbursement of at least a portion of the cost to school districts of transporting special needs students who meet certain criteria through a Medicaid reimbursement process.  Each individual state determines the parameters for reimbursement, amount of reimbursement, and the process involved in seeking reimbursement.  Generally speaking, however, school districts are entitled to Medicaid reimbursement if:

  • the pupil is Medicaid eligible
  • the pupil has an IEP that includes a requirement for specialized transportation services
  • the school district is responsible for transporting the pupil either with its own fleet or through a third-party transportation provider
  • the pupil receives services included in the IEP at the school on the day the reimbursement is requested
  • the school district maintains a verifiable record of the pupil’s transportation to and from school for each day

In most states, Medicaid reimbursement can be requested for transportation to and from the school building or an offsite facility that provides services included in the IEP.  The state sets the reimbursement rate per trip, and school districts are generally entitled to approximately 50% of the reimbursement rate for the trip.

TransitPro Logistics recognizes the administrative difficulties of analyzing changing eligibility, tracking and proving student transportation on a daily basis, and filing with the state for reimbursement.  The TransitPro Logistics team specializes in working with school districts and state agencies to ensure the highest reimbursement rate and completes all administrative processes associated with Medicaid reimbursement.  Using cutting-edge technology to track pupil transportation, TransitPro Logistics will ensure the highest Medicaid reimbursement allowed for a school district.